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Withdrawal, Reinstatement, and Attendance Policies

Registrar Department

Withdrawal From a Single Course

Prior to the start of school and during the first two weeks of the fall/spring term or the first week of the summer term, please contact your advisor or department to be dropped from a course. You do not need to obtain a form from our office to drop a course during this time.

During the third week of classes for the fall/spring terms and second week of the summer term, course withdrawal forms are obtained through the Registrar's Office.  A withdrawal will result in a W grade on the transcript for the course.

If you have at least one on-campus course, you must initiate the withdrawal from a single course in the Registrar's Office, even if the course is online. All withdrawals must be initiated by the enrolled student. Someone else (parent, spouse, sibling, friend, etc.) may not obtain the required signatures or return the form to the Registrar's Office on your behalf. Students must complete the form and obtain the following signatures:

If you are receiving veterans benefits, are a student athlete, a member of Project Stay, a member of the Honors Program, or an International student, additional signatures are required.

If you are a 100% distance student (no on-campus courses), you may request a single course withdrawal from Online Academic Advising by emailing

The following deadlines apply to classes for the    Fall 2017 semester:

*Dates based on 16 week classes

Fall courses running from August 21, 2017  through December 14, 2017.  Please review the Fall  Off Schedule Chart for withdrawal dates for courses that do not meet for the full semester. Questions about course fees for these courses should be directed to the Bursar’s Office.


Withdrawal from All Courses

Beginning the first day of classes, you must see the Financial Aid Office in Hearnes Hall to withdraw from all of your courses. A student who completely withdraws from the University prior to the last week of classes in a regular or summer semester may receive a grade of 'W' in all courses in which the student is enrolled. Withdrawal from the University after the last week of classes in a regular or summer semester will result in a grade of 'F' being recorded for all courses. A student who leaves school without officially withdrawing will receive grades of 'F' in all courses.

You may also complete the total withdrawal form online through the Financial Aid Office.


Military Withdrawal

Persons involuntarily called to active duty in any branch of the military services of the United States while enrolled as students at Missouri Southern State University will be released from their academic responsibilities without penalty.  The following options are available:

  1. Complete Withdrawal*

A student called to active duty may request to be withdrawn from all classes and receive a full refund of tuition paid for class enrollment.  Students selecting this option will follow the normal process for a Complete Withdrawal from the university.  A copy of their orders must be submitted along with the Total Withdrawal form to receive a refund.  Total withdrawal forms can be submitted online through the Financial Aid Office.

  1. Incomplete Grade

A student called to active duty may contact course instructors to explore the option of receiving an “IN” (incomplete) grade for the course.  The normal procedures for an incomplete grade will apply.  The approval of this option is left to the discretion of each individual instructor. 

  1. Single Course Withdrawal*

A student called to active duty may request to be withdrawn from a single course past the normal published deadlines so long as the active duty orders were not received prior to the published deadline.   Students are to complete the Single Course Withdrawal form.  The military orders must be submitted along with theSingle Course Withdrawal form to receive a tuition refund.

  1. Transfer to an On-line Course

A student called to active duty may request to be transferred to an on-line version of the same course if available and acceptable by the instructor of the on-line course.  Additional on-line fees will be applicable.  Students must contact the Office of the Registrar for assistance.

*Grades of “W” will have the following transcript notation:  Called to Active Duty

Room and Board:  The refund of fees paid for room & board will be prorated.  Students must contact Residential Life for assistance. 

Special Course Fees:  The majority of these fees are not refundable.

The intention of the policy is to insure that based on recommendations from the U.S. Department of Education and the American Council on Education that no service member suffer a loss of funds or educational opportunity because s/he was called to serve. 


Reinstatement Policy

Following the deadline for tuition and fee payment, the Bursar's Office will drop students for non-payment. The payment deadline is Tuesday of the second week of the semester (full terms). After being dropped for non-payment, students must apply to seek reinstatement into their current class schedule through the end of the second week of classes.

On-campus students seeking reinstatement should obtain a form from the Registrar's Office and then must obtain instructor approval for each class. They must prepay at the  Bursar's Office  the estimated full amount of tuition, fees and books. The signed form will be the receipt for payment and must be presented in the Registrar's Office in order to be reinstated. D istance learning students  will first contact the   Bursar's Office  to arrange payment. The  form will then be forwarded to the Registrar's Office for reinstatement .

All requests for reinstatement after the second week of classes must be approved by the Vice President for Academic Affairs.  On-campus students may file the  Reinstatement Appeal  and submit it with documentation of extenuating circumstances to the Vice President for Academic Affairs Office.  Students whose courses are 100% online may file the  Reinstatement Appeal for Online Students , provide documentation and instructor approval, and fax the form to the Registrar's Office at 417-625-3117. Further instructions are included on each form.

The following deadlines apply to the  Fall 2017 semester:


Class Attendance

Faculty members keep records of attendance in all regularly scheduled courses at Missouri Southern. The primary objective of a student and professor is the student's attainment of course goals. It is recognized that students who achieve those objectives are normally those who attend class regularly. The professor, when giving a final semester grade, bases his/her evaluation on how well the student has achieved the course goals.

For financial aid purposes, if a student misses any class for ten (10) consecutive working days, the faculty member will report the last attended date in writing to the Office of the Registrar.

Students who miss a class do so at their own risk and must assume the responsibility for work missed because of class absences. Professors are willing to assist students whose absences are caused by valid illnesses, University approved activities and extenuating circumstances. The professor may require whatever evidence is needed to support the reason for absence.

The attendance record is significant to the total record and is useful in guidance and counseling. When absences are excessive, the professor will report the fact to Student Services and they will in turn counsel with the student. Any student earning a grade of 'F' must have the last attended date recorded on the grade roster. All students who stop attending class should also have the last attended date recorded on the grade roster.

Students should be aware that absence from class invariably has a built-in penalty of lower academic achievement. Excessive absences usually result in failure to achieve the course goals.